Training Workshop: Managing and Publishing Scientific Journals Using OJS
This practical two-day workshop provides editors, journal managers, editorial staff, and publishing professionals with the knowledge and hands-on skills required to manage scholarly publishing using Open Journal Systems (OJS).
The training combines presentations, demonstrations, and practical exercises covering the editorial workflow from manuscript submission through peer review, production, and publication.
🎯 Objective
To provide practical knowledge and hands-on skills for managing scholarly journals and their publishing workflow using OJS.
👥 Target Audience
- Editors-in-Chief
- Managing Editors
- Journal Managers
- Editorial Staff
- IT & E-Publishing Staff
🛠 Methodology
- Interactive lectures
- Live demonstrations
- Hands-on exercises
- Practical examples
- Q&A discussions
⏱ Workshop Format
- Two training days
- Practical OJS training
- Editorial workflow exercises
- Technical demonstrations
- Final practical exercise
Workshop Program
| Session | Time | Topic | Main Contents | Type |
|---|---|---|---|---|
| 1 | 09:00 – 10:00 | Introduction to OJS | Main components of OJS, user roles, publishing workflow, and dashboard navigation. | Lecture + Practice |
| 2 | 10:15 – 11:45 | Journal Setup and Configuration | Journal information, ISSN, policies, website, sections, metadata, DOI, and submission settings. | Lecture + Practice |
| 3 | 12:00 – 13:00 | User Management and Roles | User accounts, roles, permissions, editors, reviewers, and authors. | Practice |
| 🍴 13:00 – 14:00 | Lunch Break | ||||
| 4 | 14:00 – 15:30 | Manuscript Submission | Submission steps, article metadata, authors, files, ORCID, references, and supplementary files. | Practice |
| 5 | 15:45 – 17:15 | Editorial Workflow | Initial screening, similarity checking, editor assignment, reviewer assignment, revisions, and editorial decisions. | Lecture + Practice |
| Session | Time | Topic | Main Contents | Type |
|---|---|---|---|---|
| 6 | 09:00 – 11:00 | Peer Review Management | Reviewer selection, invitations, review reports, deadlines, reminders, blind review, and double-blind review. | Practice |
| 7 | 11:15 – 12:15 | Editorial Decisions and Revisions | Accept, revision, reject, major and minor revisions, multiple review rounds, and author communication. | Lecture + Practice |
| 🍴 12:15 – 13:15 | Lunch Break | ||||
| 8 | 13:15 – 14:45 | Copyediting and Production | Copyediting, proofreading, galley files, PDF, HTML, XML/JATS, and DOI preparation. | Practice |
| 9 | 15:00 – 16:00 | Issue Creation and Publication | Creating issues, volume and number, table of contents, article ordering, and publication. | Practice |
| 10 | 16:15 – 17:15 | Email, SMTP and Deliverability | SMTP configuration, email templates, SPF, DKIM, DMARC, email logs, and delivery troubleshooting. | Lecture + Practice |
| 11 | 17:30 – 19:00 | DOI, Metadata and Indexing | Crossref, DOI metadata, ORCID, Google Scholar, DOAJ, OpenAlex, Scopus, and Web of Science readiness. | Lecture |
| 12 | 19:15 – 20:45 | OJS Troubleshooting | Common OJS errors, 404 and 500 errors, PHP errors, database problems, logs, plugins, and server configuration. | Practice |
| 13 | 20:45 – 22:15 | Final Practical Exercise | Complete OJS workflow from manuscript submission through peer review, acceptance, production, and publication. | Practice |
Learning Outcomes
- Configure and manage an OJS journal.
- Manage users and editorial roles.
- Handle manuscript submissions.
- Manage the peer-review process.
- Make and communicate editorial decisions.
- Manage revisions and review rounds.
- Prepare accepted manuscripts for publication.
- Create and publish journal issues.
- Configure DOI and article metadata.
- Manage journal email delivery.
- Understand indexing requirements.
- Diagnose common OJS technical problems.
Contact Information
Get in Touch
If you have any questions regarding the OJS training workshop, please feel free to contact us.
info@mespj.com mespj.com@gmail.comOur Office Address
MESPJ Publishers
135, Ampayon
8600 Butuan City
Philippines